Primary Policies & Procedures

POLICIES & PROCEDURES

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ATTENDANCE & TIMINGS

Punctuality is mandatory and students coming late will be held accountable.
Parents are advised to stress upon punctuality and regularity. In case of an absence, parents are required to send in a note of excuse. Parents must have an application for leave of more than 2 days approved by the Principal/ Vice Principal before the child misses any school days.
If your child has been absent and you wish to collect the missed homework/classwork, please contact the school office and request an appointment with your child’s class teacher. Kindly avoid sending the homework diary to the school.
Children suffering from an infectious disease or having lice will not be allowed to attend school till the isolation period ends (as per Medical Guidelines). In case of an infectious disease, a doctor’s certificate must be submitted when the child returns.
School I.D. cards will be issued at the beginning of the term. Please ensure that whoever drops/ picks up your child is in possession of the card to be allowed entry onto school premises
Drivers are not allowed entry onto the school premises at any time. However, maids are allowed to enter provided they have your child’s ID card.
Parents must wear the student ID card to be allowed entry to the school for appointments, school events etc.
We request you to help your child be organized about bringing the required books and materials in the morning as school supplies may not be sent in during school hours.

SCHOOL UNIFORM

White sneakers/joggers and white socks.
Simple hair accessories (navy blue, white or black). Hair accessories and shoe laces in your child’s House colour can be worn throughout the week.
No jewellery except simple ear tops or the smallest hoops.
For winter – Navy blue cardigans / sweatshirt for girls and V-necked pullovers / sweatshirt for boys. Blazers are an option which will also be navy blue. All uniform items are available at Ghani Sons.
Sports t-shirts in your child’s House colour will be worn on Fridays with regular uniform trousers (for boys) or skirts (for girls). Track pants are not part of the regular school uniform and may only be worn on Sports Day.
Nails should be cut and kept clean. Nail varnish is not allowed.

GENERAL

Parents are requested to contact the school office for any assistance, during school hours. In case of an emergency, the office staff can be asked to approach the teacher concerned
Homework is assigned for your child’s benefit and should be taken seriously at home. We would like you to supervise your child’s homework and sign the homework diary daily.
All school property must be treated with respect. All books must be handled with great care and repaired if required. The school management must be informed of any loss of school property.
Parents who wish to take their children home early should speak to the receptionist who will get permission from the appropriate administrator and call for your child to come to the office. Please give the school office advance notice so prior arrangements can be made.
If you receive a call from school to pick up your child who is unwell, please come to the school office and your child will be brought to you.
Please note that any person picking up a student early would be required to prove that he or she has your authority to do so. We strongly advise that they be in possession of your child’s school ID card for that purpose.
If you wish to celebrate your child’s birthday in school, please inform the class teacher at least a day in advance. You may bring in a cake, chips and packets of juice. Please do not send ‘goody bags’ or elaborate invitation cards in the form of a gift as they will not be distributed in school.

FEES

A fee bill will be sent at the beginning of each quarter. Fees must be paid by the settlement date or a surcharge will be added.
All payments must be deposited directly and ONLY to Habib Metropolitan Bank, Khayaban-e-Shahbaz Branch, Lane -2, Phase VI, D.H.A., Karachi (for Defence and Clifton Campus) and Habib Metropolitan Bank, Allama Iqbal Road Branch, Plot Nos. 946 & 947 C, PECHS, Karachi (for PECHS Campus).

LIBRARY RULES

The Library is a quiet place. There should be no talking. If you must say something, it should be in a whisper.
No eating or drinking is allowed in the Library.
A book may be borrowed for up to two weeks. If a child issues a book for two weeks, he/she may not borrow another one (during the weekly class) until it is returned.
Any damaged book found on the shelves should be given to the Librarian/teacher.
If a book is accidentally damaged while in your care, please make sure it is given back to the Librarian. Please do not put it back in the pile in the hope that it will not be noticed.
If a book is lost or damaged in your care a flat rate of Rs.400/- will be charged.

We hope you will help your children use the Library effectively and encourage them to read a variety of books. Kindly teach your children to care for these books by not only handling them carefully, but also by keeping them out of reach of younger siblings. They should not eat while reading books, as the pages may get greasy. Furthermore, when they are packing their books in their bags, they must make sure they do not put them in the bags with water bottles and left over snacks.

LONG LEAVE

Long leave is granted at the school’s discretion after parents submit the long leave application form. To be eligible for long leave, the period of leave should be at least one full academic year. To guarantee your child’s place, fees must be paid by the 20th of May for the following academic year.
It is expected that a student on long leave will be enrolled in a recognized educational institution for the entire period of the absence and academic progress reports must be submitted to the school on rejoining Bay View Academy.
The school must be informed at least one month prior to the student rejoining school.

DISCONTINUATION OF LONG LEAVE/ WITHDRAWAL FROM SCHOOL

Parents wishing to withdraw their child must inform the school at least one quarter prior to the withdrawal date. In the case of a student who will not rejoin school in the upcoming August session, the school should be informed no later than April 30th of the session the child is currently attending.

MEDICAL GUIDELINES

Below are isolation periods for children with infectious diseases, which must be adhered to by parents. A child is not allowed to re-enter the school after having an infectious disease without a medical certificate. Children returning after such an absence must report to the School Office before going to class.

S.#	NAME	TRANSMISSION	ISOLATION PERIOD FROM SCHOOL
1.	Chicken Pox	Usually infectious before rash appears.	14 days from onset of rash. No blisters containing fluid should be present. All open scabs should be crusted and all scales should have fallen off.
2.	Conjunctivitis	Infectious while symptoms are present.	Until symptoms have cleared.
3.	Diphtheria		Until certified fit by doctor including negative throat and nasal swab.
4.	Dysentery and Diarrhoeal disease	Infectious even after symptoms improve.	Until convalescence (symptom free) is definitely established and normal stools are seen when off treatment.
5.	German Measles	Usually infectious before rash appears.	7 days from onset of rash in the case of a mild attack.
6.	Head Lice		Until head has been cleaned and medicated. All nits must be removed.
7.	Hepatitis	Usually infectious before symptoms appear.	Minimum 2 weeks. Until symptom free along with fitness certificate from doctor. Liver function test normal.
8.	Measles	Usually infectious before symptoms appear.	For not less than 12 days from the date of onset of the rash.
9.	Mumps	Usually infectious before symptoms appear.	For not less than 2 weeks from onset, with clear evidence of no swelling or inflammation of the throat.
10.	Poliomyelitis		Return when certified and cleared by the doctor.
11.	Ringworms		Return when certified and cleared by the doctor.
12.	Scabies	Transmitted by direct contact or handling of contaminated objects.	Until proper treatment has been given. Return when certified cured by pediatrician or dermatologist.
13.	Typhoid Fever	Water-borne feco-oral route.	Minimum 2 weeks. Return when certified clear by the doctor.
14.	Whooping Cough	Highly Contagious	At least 2 weeks from onset and until cough has subsided.